About the Role

We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator / Executive Assistant to support a busy real estate agent and broker with transaction management and day-to-day operations.

You will play a key role in keeping real estate deals organized from start to finish. Responsibilities include preparing contracts, coordinating paperwork, communicating with attorneys and clients, managing transaction timelines, and ensuring all required documents are complete and submitted on time.

This role is ideal for someone who is organized, proactive, and comfortable managing multiple moving pieces at once.

Key Responsibilities

Transaction Coordination

• Prepare and organize listing agreements, offers, contracts, and transaction documents

• Coordinate transactions from contract to closing

• Track important deadlines and follow up on outstanding items

• Ensure all required paperwork is completed accurately and submitted on time

• Maintain organized digital transaction files

Communication & Coordination

• Communicate with attorneys, agents, brokers, clients, and other parties involved in transactions

• Follow up regarding missing documents and required signatures

• Provide status updates and keep all parties informed throughout the transaction process

Administrative Support

• Assist with email management and calendar coordination

• Organize files and maintain records

• Support the broker and agent with general administrative tasks

• Help keep workflows and processes organized

• Previous experience in administrative support, real estate, transaction coordination, or executive assistant work preferred

• Strong attention to detail and organization skills

• Excellent written and spoken English

• Comfortable handling multiple tasks simultaneously

• Strong follow-up and communication skills

• Ability to work independently and stay organized without constant supervision

• Reliable and proactive

• Based in Santiago and available for full-time in-office work

• Real estate transaction coordination experience

• Familiarity with listing agreements and contracts

• CRM experience

• Experience with Google Workspace, Microsoft Office, or project management tools